Red Antler

Accounting Coordinator

Full-Time in Brooklyn, NY - Associate - Operations

At Red Antler, we launch and grow brands. We’ve done this for Prose, Snowe, and Jot to name a few. We believe that bringing curious, empathetic people together to work toward a shared purpose creates a brand experience that can change the world. Our business is growing rapidly and as a result, is becoming more complex. Because we are reinventing how the finance and accounting functions support our business, we’re looking for an Accounting Coordinator who will support business-critical processes and help evolve our finance systems and accounting processes. This person will be part of a team that is focused on building strong internal relationships, supporting the business’s growth ambitions, and making our processes more efficient. To be successful in this role, you will need to be extremely organized, comprehensive, and meticulous.

What you’ll do:

  • Ensure all vendor and freelance invoices received in Bill.com are accurately coded to correct GL and project codes
  • Provide a great experience for the onboarding of freelancers and vendors to Bill.com. Ensure all vendor profiles and paperwork are updated in all systems.
  • Input and code non-Bill.com invoices via NetSuite for approval
  • Preparing AP invoices to be paid. Setup wires and process AP payments in Banking System (BOA Cashpro). Ensuring we are paid before processing production or passthrough invoices
  • Review employee expenses in Ramp (Credit Card Platform) against client and company policy, ensure appropriate support is provided, and apply accurate GL and project coding. Provide training and support to employees as needed
  • Work with Payroll to process expense claims
  • Manage data imports and syncing between Cashpro, Bill.com, Ramp, and NetSuite
  • Process recurring journal entries and create expense accruals as needed
  • Support month-end close process as needed
  • Match client payments in Cashpro with client invoices in NetSuite
  • Run AR reports each week and circulate for commentary
  • Convert clients paying by check to ACH and transition clients' old bank accounts to new accounts
  • Ensure project code status in NetSuite are accurate. Open and close project codes as needed
  • Provide backup support to billing clients
  • Support accounting team as needed in historical review/cleanups in Netsuite
  • General ad hoc support with day-to-day processes
  • Work with Creative Ops Coordinator to track active and incoming freelance contracts
  • Work with Business Affairs to facilitate the execution of contract signatures

Who you are:

  • You’ll have 2-3 years of experience but current agency experience is not required
  • Proficient in Excel (VLOOKUPS, Pivots, etc)
  • Netsuite familiarity is a plus
  • You have extreme care for detail and a strong understanding of accounting principles
  • You are self-motivated with the ability to work independently or collaboratively on multiple projects
  • You are able to communicate in a concise manner and effectively work as a liaison between internal departments
  • You have a desire to be part of a creative environment or an appreciation for creativity
  • You are eager to learn, contribute and have fun